Top 10 Construction Fuel Management Software

It’s not just about using a fuel management system right, it’s about being strategic about knowing what that additional fuel is going to do in terms of budget overruns. 

If you’re a construction fuel manager, you already know that a simple tracking tool isn’t going to cut it anymore.

The real challenge is finding one software that can analyze even the slightest inefficiencies which is crucial to optimize your entire operations.

A  software that gives you visibility, control and insights that lead to smarter decisions; it’s not all about the numbers.

Using the right fuel management software provides you with more than just data; you’ll have the actionable insights to make you more than aware; you can then cut costs, streamline operations, and avert costly mistakes.

Now let’s talk about what to watch out for to ensure your software isn’t just collecting data about fuel, but helping you actually manage fuel.

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What Does Fuel Management Actually Entail?

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1. Fuel Tracking Systems

Effective fuel management requires fuel tracking to be one of its primary components.

This logged fuel consumption at every point, from refueling to fuel usage on the job site, is used to accurately monitor fuel usage which is required by fuel tracking systems.

By using sensors, GPS, and telematics to monitor miles per machine and patterns of consumption, managers can get an accurate picture of the entire fuel consumption cycle.

For example, Caterpillar’s Product Link or John Deere’s JDLink offer real-time tracking of fuel levels, fuel consumption rates, and refueling events across a fleet of equipment.

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2. Fuel Theft Detection and Prevention

In modern fuel management systems, Fuel monitoring sensors, GPS tracking, and access control systems are integrated with anti-theft technologies.

PetroVend and H2S Corporation, for example, offer a fuel management system that controls who can access fuel tanks, limiting that access to an approved group of people.

GPS can also track equipment across its journey to be sure fuel is only dispensed where and when it’s needed.

Furthermore, some of these more sophisticated systems also send real-time alerts whenever there are unusual fuel usage patterns or if the fuel level in a tank is dropping steeply in a short time.

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3. Fuel Optimization through Data Analytics

The main aspect of an effective fuel management strategy is fuel optimization.

Construction firms can use data analytics to examine fuel consumption patterns and spot out inefficiencies, and fix loopholes to reduce fuel usage using it.

An application of data analytics tools can determine which factors can be analyzed, such as equipment load, idling times and operator behaviour to reduce fuel use but without costing performance.

For instance, Telematics Systems, such as Komatsu’s Komtrax, record how the equipment is used and reveal fuel consumption based on particular operational parameters.

It helps construction managers look and see how they are wasting resources such as excessive idling, over working the equipment or under utilising fuel efficient equipment.

These insights allow companies to reduce fuel costs by optimizing fuel purchasing, refueling scheduling and operate processes.

So for construction companies, Clue is transforming fuel management with seamless integration to over 70 industry leading systems to give you unparalleled insights into your fuel consumption and optimization.

This ability empowers businesses to make powerful data driven decisions which increase efficiency, decrease operational costs, and more.

Our advanced platform helps construction companies integrate its existing fuel management system, telematics, equipment tracking systems and everything other from GPS tracking, construction equipment management, fleet management and ERP platforms. 

Whether you’re using Caterpillar, John Deere or Komatsu systems, Clue ensures that data flows between your existing tools and its platform, so that you utilize a single approach to fuel management.

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Top 10 Construction Fuel Management Software: A Comprehensive Rundown

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1. Clue

Best For: Streamlining Equipment Maintenance and Fuel Tracking in Construction Fleets

Clue is a game changer in fuel management for construction fleets. 

Built specifically for the complexities of the construction industry—it's not just tracking fuel consumption, it's about optimizing every drop of fuel that your fleet uses. Clue seamlessly integrates with over 70 different systems, pulling in an unprecedented amount of data from your entire operation, from telematics, fleet management, maintenance systems, and even procurement tools. 

You get an integrated view of your fleet’s fuel consumption, helping you make better and more efficient decisions across your business at all levels.

Clue doesn't just track fuel usage, it's a complete journal of all the factors that affect your ride.

With predictive analytics you’re optimizing it with actionable insights.

Detailed fuel consumption reports allow you to identify equipment inefficiencies, identify under performers and cut fuel waste. 

Clue really set itself apart from other software due to its data driven predictive analytics.

It projects your future fuel needs in advance and enables you to foresee problems ahead of time.

But how?

Simple: through the use of your fleet's historical data as well as your unit's patterns of usage and schedule of maintenance.

That means no more surprises in the cost of fuel, no more being caught short of fuel, and no more equipment downtime.

Clue is more than just a tool; it is a fuel optimization partner, deeply integrated with your operations, and providing segments of data and visibility to drive smarter operations. 

It is a tailored solution that unites everything for your fleet to not only combat fuel theft, but also optimize fuel routes, achieve better maintenance schedules, etc. 

This software isn’t ‘nice to have’—it’s a necessity for keeping your fleet lean, mean, cost efficient.

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Features

• Real-Time Fuel Consumption Tracking: Continuously tracks fuel management for individual machines, operators, and job sites. Instant alerts notify you of discrepancies, helping you take swift action to optimize usage.

• Preventative Maintenance: It uses historical data to make future fuel forecasts with the help of detailed insight  that allows fleet managers to plan and mitigate any unexpected refueling costs.

• Fuel Theft Detection & Prevention: The platform has tracking of fuel utilization in detail which will help the driver to see there can be theft or some unauthorized consumption of fuel. Instant alerts tell you when you start to use more fuel than normal patterns suggest, and help to prevent loss.

• Comprehensive Reporting & Dashboards: Detailed reports on fuel efficiency, trends and operational cost are displayed on customizable dashboards. Fuel use can be optimized at equipment, job site or fleet wide level, through real time data visualization so that managers can make data driven decisions.

• Optimized Maintenance Integration: Fuel consumption data is integrated with maintenance schedules and Clue uses this to go deeper into how equipment health impacts fuel efficiency. The integration can predict when machines need servicing to stop fuel efficiencies from going wrong due to equipment that is not well looked after.

• Mobile-Friendly Interface: With mobile access on the platform, managers and their on site teams can track and manage fuel use from anywhere, maintaining awareness and control wherever they happen to be.

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User Reviews

“Its a great asset to have, we can check our equipment at any time and from anywhere, lets know of fuel consumption and if there is an issue.”

‍Charles M., General Superintendent

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“If you're in search of an effective solution for monitoring equipment, managing real-time data and locations, handling audit and inspection forms, managing work orders, and Utilization, I would highly suggest considering Clue as a viable choice.”

‍Jeremy S.,  Shop Foreman

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“Simple and easy to learn, whole proses took maybe 30 min to figure out.”

Matt F., Parts

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Pricing:

Check out clue pricing.

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2. Motive

Best For: Automated Fuel Tracking and Fuel Card Integration

The fuel management solution from Motive gives fleet managers the ability to clearly see their fuel consumption and eliminate waste, maximize usage, and enhance fleet performance overall.

Motive provides real time tracking, in depth fuel analytics, and insights into driver behavior to help fleets you run more efficiently and save money where it counts the most on fuel.

Motive brings together fuel management with our cutting edge telematics to guarantee your entire fleet is running at peak efficiency, reducing costs and improving productivity.

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Features

• Fuel Consumption Tracking: Motive’s telematics platform monitors and records fuel consumption of the fleet, allowing fleet managers to know how much fuel they are using on each vehicle or other piece of equipment.

• Fuel Efficiency Analytics: On the vehicle level, the system offers insights into fuel efficiency trends, potential for cost savings, and fuel use areas that may be subject to inefficiencies.

• Fuel Purchase Monitoring: Motive’s platform can also monitor fuel purchases and measure how much fuel is purchased, where it is purchased and how fuel costs compare to fuel use.

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User Reviews

“We have been using Motive for over 6 years now. It is its comprehensive, user-friendly platform for managing our fleet operations here at Matrix Logistics. I love it because it simplifies everything from tracking vehicles in real-time to ensuring compliance and optimizing fuel usage. All great features make it easy to access actionable insights and stay on top of our fleet performance.”

Safety D., SAFETY MANAGER

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“One item that I think could be improved is the ability to pull custom reports from the dashboard. There are some great ones already set up but not all fit what we need in for our company. I was instructed that one could be created for us but it could take months for the IT team to do this. Having the ability to choose the information ourselves would be very useful. Another issue we had, in the beginning, was that our division of Wex fuel cards would not integrate with Motive like we were told at the beginning that it would. Be mindful of what part of Wex you have and ask about that specifically as the sales team will state that they can integrate with Wex but they currently only can with Wex EFS.”

Brittany S., Fleet Manager

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Pricing

Contact the vendor for pricing.

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3. Samsara

Best For: Fuel Efficiency Monitoring with Fleet Management

Samsara’s fuel management solution is designed to unlock real-time fuel efficiency and fleet performance insights that fleet managers need.

Samsara is designed to be utilized by modern fleets that draw from advanced telematics with powerful fuel tracking tools to present a complete picture of vehicle performance, overall, and fuel consumption.

Samsara gives you visibility into fuel costs, helps you manage real-time fleet activity and locate assets, and allows you to maintain continuous operations and increase fuel efficiency throughout your entire fleet.

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Features

• Real-Time Fuel Consumption Monitoring: It tracks fuel consumption in real time, allowing you to find trends, inefficiencies, and money-saving opportunities across the entire fleet.

• Fuel Efficiency Reporting: Monitor performance and find areas to improve with detailed reports on fuel consumption and efficiency at the vehicle and driver level.

• Driver Behavior Insights: Monitor the driver behaviors that may cause him to increase fuel use, like speeding or harsh braking or excessive idling and take steps to correct the driver's presumed shortcomings.

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User Reviews

“The tools to monitor equipment, drivers and the related data elements regarding safety, activity and DOT compliance are easy to use and VAST within Samsara. I believe they are unmatched in the software market for seamless, integrated and robust tools. Space does not permit an adequate explanation for all the ways the Samsara app places information at your fingertips- mileages, location, fuel consumption, DOT logs, safety alerts, camera data, trip history, individualized driver behavior records, inline communication to driver devices and much, much more. ⭐️ ⭐️ ⭐️ ⭐️ ⭐️”

Jerry M., Ops Manager

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“The fuel purchase import system is a joke. Sometimes it does not select the actual location of the fueling, but the corporate office to the fuel supplier. It gets confused sometimes about what country the stop is located. I have a stop in New Jersey, that te system returns as the UK. Last I checked there are no roads between USA and Britain. Also. the geo coding limits the area to 500 yards of the address. Remote fuel islands are sometimes out of range, when brought to their attention, they blame it on a third-party vendor the use for mapping. I did not pick their third-party vendor, If I remember right, I’m paying them to provide solutions, not excuses.”

‍Verified User in Transportation/Trucking/Railroad., Small-Business

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Pricing

Contact the vendor for pricing.

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4. Fleetio

Best For: Fuel Cost Optimization and Reporting

Fleetio’s fuel management works with your other fleet operations and records weekly fuel purchases, tracks fuel consumption, and generates detailed reports to review.

Fleetio’s solution will help you take the guesswork out of your fuel spending and whether you’re looking to cut costs, track the fuel spend by driver or vehicle, or stay on top of regulations, you’ll be able to see and do more with your fuel costs.

By directly connecting to fuel cards (and integrating with telematics systems) the platform surfaces real-time fuel-related problems that can be addressed immediately

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Features

• Fuel Purchase and Consumption Tracking: Real-time fuel usage visibility across your entire fleet. Automatically capture and track fuel purchases and consumption.

• Fuel Efficiency Reporting: Create customizable fuel reports to see how fuel was used over time and across vehicles and drivers, discover cost savings in fuel usage, and compare fuel performance across vehicles and drivers.

• Cost Optimization Insights: Using data-driven insights about fuel costs and fuel use, you can access data that helps you identify and correct inefficiencies to optimize fuel spend.

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User Reviews

“Fleetio is as big or small as you need it to be. It tracks our vehicles, info, when service and registration is due, our drivers use the app to do the vehicle inspections that can be set up immediately. It is our fleet management tool. The support is there and training tools. I use it several times a day. It ingtegrates well with our fuel card vendor. It is easy to implement and start up right away.”

Robin B., Director of Operations

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“We need the ability for Fleetio to make real time adjustments to our fuel inventory when we add a fuel ticket from our onsite system.”

Bryan M., Maintenance Manager

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Pricing

Contact the vendor for pricing.

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5. Azuga Fleet

Best For: Fuel Management with Driver Behavior Analytics

Azuga Fleet is a cost-effective solution for fleet managers looking to cut fuel costs, increase fuel efficiency, and improve driver performance.

Azuga uses advanced fuel management combined with driver behavior analytics to offer a complete platform that maximizes fuel efficiency and minimizes waste.

Azuga integrates telematics and real-time data analysis to give fleet managers the power to make data-driven decisions to save fuel, increase operational performance, and improve fleet performance all around.

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Features

• Fuel Efficiency Scoring: It helps drivers by providing them with real-time feedback on their driving habits and fuel efficiency scores to devise improved driving habits and better fuel economy.

• Fuel Purchase Integration: Easy integration with fuel cards to automatically capture fuel transactions, removing the need for manual entry of data and proper fuel records.

• Customizable Reports and Dashboards: Create reports for customizable fuel consumption, driver performance & fleet efficiency enabling optimization of fuel use with actionable insights.

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User Reviews

“The Azuga safety devices are so helpful for the safety of our employees and associates, fuel effiency, route planning, and so much more!”

‍Verified User in Transportation/Trucking/Railroad., Small-Business

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“The reports tab can be confusing at times to determine which tab you need to use.”

Verified User in Consumer Services., Small-Business

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Pricing

Contact the vendor for pricing.

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6. Coast

Best For: Best For Fleet Maintenance and Fuel Management

Coast provides a complete solution for keeping fleet health in check and managing fuel spend and operational efficiency, making it ideal for businesses in search of a way to optimize their fleet operations.

Coast combines advanced fuel management tools with seamless maintenance tracking to give fleet managers full control of fuel costs and a smooth-running fleet.

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Features

• Maintenance Scheduling: Seamlessly automate, manage, and even predict, when to do preventive maintenance on the vehicles in which better fuel efficiency and reduced risk of breakdowns.

• Real-Time Diagnostics: Receiving real-time diagnostics on vehicle health helps monitor the condition of the vehicle, and quickly identify issues that may negatively affect fuel efficiency or vehicle performance.

• Driver Behavior Monitoring: See how speeding, idling, rapid acceleration and other factors directly impact fuel consumption and act to minimize fuel consumption.

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User Reviews

Visit G2 for the most 

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Pricing

Contact the vendor for pricing.

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7. Fleet Complete

Best For: Simplified Fuel Management and Cost Visibility

The fuel management solution provided by Fleet Complete is comprehensive and aims to provide companies with the tools necessary to tackle the issues of fuel tracking and nominal costs.

With Fleet Complete, businesses can have eyes on their fuel costs to address excessive fuel usage when offering live updates on fuel utilization and streamlining of processes.

Fleet Complete provides a solution for both small fleet owners and large enterprises providing a simple interface to contain all necessary options for fleet managers to effectively control fuel consumption.

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Features

• Fuel Usage Analytics: See the Monthly Fuel Digest and analytics for the fuel consumption of gasoline, diesel, and LPG, offering fleet managers enough information to decide on fuel usage and potential changes.

• Driver Behavior Monitoring: Assess driving behaviors involved in reckless driving that are likely to influence fuel economy such as; speeding, idle, and harsh braking. Get information to correct bad attitudes towards drivers and save fuel.

• Maintenance and Fuel Synergy: Integrate fuel consumption records with information about vehicle repair and put additional information revealing what harms fuel economy, for example, engine troubles or defective components.

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User Reviews

“It is awesome for tracking equipment and vehicles. Exactly what is supposed to do. The new upgrade to Google Maps and street view makes it even more useful. There is a ton of reporting capabilities with Fleet Complete, and we have many set up. The capabilities we have learned over the last few years are amazing too, some applicable to us and some not but pretty cool all the same.”

Verified User in Environmental Services., Small-Business

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“There are only a few spots that are a little tricky to navigate in terms of user interface. They are not easily intuitive, but there are only a few spots. Reporting is one that you can get lost in pretty quick but with a few extra minutes and a couple test runs you can usually get the report you are looking for.”

‍Verified User in Environmental Services., Small-Business

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Pricing

Contact the vendor for pricing.

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8. Geotab

Best For: Comprehensive Fleet and Fuel Management Integration

Geotab provides an advanced multi-functional solution that is manufactured for fleet and fuel management intended to enhance vehicle performance, fuel consumption, and daily operations.

As a part of a wide range of functionalities to offer, Geotabs robust integrations capabilities to display fuel usage, vehicle diagnostic, and driver performance all under one roof.

Geotab currently provides services to more than 40,000 connected fleets globally, helping fleet managers make better decisions from real-time, actionable fleet data, which will lead to both cost optimization and business enhancement.

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Features

• Fuel Management Integration: Geotab connects with fuel cards and this provides fuel purchasing and fuel usage information on the total fleet. This eliminates the need for data entry in reports and guarantees proper information reporting in the company.

• Real-Time Fuel Monitoring: Record daily fuel consumption and get comprehensive statistical data on fuel consumption, time, and location. This makes it easier to act on a situation because fuel use may go up or become erratic at times.

• Advanced Fuel Analytics: Geotab therefore offers sophisticated analytical tools specially designed to enable a company to gauge fuel consumption patterns, and recognize irregularities and trends that may be causing higher fuel usage. It is about giving you insights to take preventive measures toward optimization.

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User Reviews

“So easy to use and navigate! I learned the software in less than a day. Once I New what I was doing everything else came so easily. The tracking for the fleet down to safety issues such as it letting us know if a driver wasn’t wearing a seat belt.”

Phyllis M., Operations Manager

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“I wish the reporting was better. Its difficult to set up new reports.”

Emily G., Mid-Market

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Pricing

Contact the vendor for pricing.

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9. Verizon Connect

Best For: Advanced Fuel Analytics and Reporting

Verizon Connect is one of the leading fleet management solutions; it particularly offers advanced fuel analytics and advanced reporting.

Verizon Connect provides fleet managers with detailed, real-time fuel consumption and vehicle performance information, thus offering businesses the ability to fine-tune fuel costs and maximize fleet performance.

From small local fleets to big multi-location Operations, Verizon Connect’s powerful features deliver significant savings and operational improvements.

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Features

• Customizable Fuel Reports: Customize fuel reports based on vehicle, driver, or location with insights pulled from consumption. Key performance metrics, such as fuel costs, miles per gallon (MPG), and route-based fuel consumption, can be displayed to you in reports.

• Fuel Fraud Prevention: Verizon Connect connects with fuel card systems to catch inconsistencies and prevent fuel fraud. An easy way to prevent unauthorized fuel purchases is to ensure proper fuel expenditures in your fleet.

• Driver Behavior Monitoring: It tracks and assesses driver behavior, such as idling, speeding, and aggressive acceleration or braking; all of which can negatively affect fuel use. Verizon Connect feedback to drivers boosts more fuel-efficient driving habits.

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User Reviews

“I like that I can have all my vehicle tracking and job scheduling in one easy-to-use system. Being able to have a program via a website is versatile. I can integrate our fuel consumption as well.”

Verified User in Facilities Services., Mid-Market

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“The installer process, lack of flexibility for the installs, follow up on the install by the third party folks, schedule restrictions for any new equip or current to have transferred to a new asset. All directly to do with the installers and the process of the install.”

Lori M., Office Manager

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Pricing

Contact the vendor for pricing.

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10. RouteManager

Best For: Fuel Monitoring with Route Optimization

A powerful fleet management solution, RouteManager is a combination of fuel monitoring and route optimization, resulting in increased fuel efficiency.

Whether your fleet consists of only a handful of vehicles or is extensive, RouteManager enhances cost cost-effectiveness of vehicle routing and minimizes fuel consumption.

The platform uses advanced algorithms to help you cut down your operations, cut down on the fuel spent without which you cannot succeed, and generally increase your Overall Fleet Performance.

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Features

• Fuel Cost Forecasting: RouteManager’s fuel cost forecasting tools allow fleet managers to forecast fuel usage per route according or pathway, driver behavior, and other variables. The predictive capability allows for betting and planning more appropriately for fuel expense costs.

• Geofencing & Location Tracking: Create set geofences around key locations and check vehicle movements to confirm that drivers are driving as planned. This allows tracking fuel usage in individual locations and makes compliance with routes easier.

• Maintenance Integration: Included in the integration with maintenance data, RouteManager helps fleet managers identify when mechanical issues affect fuel efficiency. Vehicles that are maintained properly run smoothly, and can do so over time by reducing fuel consumption.

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User Reviews

“Workwave is relatively simple to use and get set up. The dispatcher interface has good information and the driver app is very handy. We are able to track our trucks and see exactly where they are with the built in GPS functions and the driver app allows us to send live route updates to our drivers easily. We've even been able to build out a great deal of API integration which is allowing us to automate much of the process.”

Verified User in Transportation/Trucking/Railroad., Small-Business

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“One of the few complaints I have about WorkWave is that the system feels to me to be more tailored to companies with routes that are more fixed at the beginning of the day than dynamically changing throughout the day. Our company does on demand fuel delivery so we are constantly getting orders throughout the day and the routes change quite often. With the dynamic route changes we have, we need a dispatcher with more hands on presence through a delivery shift to make sure everything runs smoothly. That said we've been using it for over a year and a half now and continue to invest time into integrating our API.”

‍Verified User in Transportation/Trucking/Railroad., Small-Business

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Pricing

Contact the vendor for pricing.

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Final Thoughts

While each of the top 10 fuel management systems has its own valuable features for tracking, optimizing, and managing fuel use, they are essentially the same type of fuel management system.

Solid tracking, driver behavior insights, and reporting are being provided by platforms such as Motive, Samsara, Fleetio, and Verizon Connect.

But the thing that sets it out for construction fleet integration, predictive analytics, and real-time insights.  

Unlike other providers who have to pivot fuel tracking, theft detection, or maintenance schedules into separate tools, Clue combines all three into one and provides the most complete solution for finding inefficiencies and operating at maximum levels. 

Clue gives unmatched visibility, control, and total cost savings to construction fuel managers making it the clear choice for strategic fuel management that is affordable.

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FAQs

How to do fuel management?

Fuel management involves tracking fuel consumption using telematics, GPS, and sensors. Analyze data for inefficiencies like idling or poor routes. Implement controls such as regular maintenance, optimized refueling, and theft prevention. Use fuel management software to automate tracking, generate reports, and optimize usage.

Why is fuel management important?

Fuel management reduces costs, prevents fuel theft, and improves operational efficiency. It helps identify waste, monitor consumption, and maintain accurate records. Effective fuel management supports better budget control and fleet performance.

How does a fuel management system work?

A fuel management system uses sensors, GPS, and telematics to track fuel levels, refueling, and vehicle usage. Data is sent to a central platform for analysis. The system identifies inefficiencies, sends alerts for anomalies, and generates reports to optimize fuel use and prevent theft.