Top 10 Construction Inventory Management Software

When you’re managing a fleet at a construction site—such as bulldozers, cranes, trucks, and heavy machinery—you’re not just doing that with the machines themselves.

You are responsible for tracking, maintaining, and properly allocating an entire inventory of high-value assets across several job sites. 

Keeping track of your tools and materials isn’t quite as easy as it sounds.

It’s about having an idea as to where your equipment is, how often you use it, when you should service it, and making sure your investment is not being left idle or misplaced.

While it may be tempting to do manual tracking on spreadsheets or emails and telephone calls, it is error-prone and not very efficient.

Lack of or misplaced equipment can lengthen projects and raise needless expenses.

Projects can be stalled if the inventory-to-equipment ratio is poor and equipment is either unavailable or underutilized.

Catastrophic failures due to lack of maintenance oversight can be very sloppy, and costly, requiring repair and more downtime.

If you’re a construction company that works with yellow iron assets—the high-value, high-duty equipment that keeps your projects moving—then a construction equipment inventory management system is not just nice to have, it’s a necessity.

To make sure you are getting the best from your fleet and still protecting your bottom line, it is a necessity.

Streamline Inventory Management

Track materials, manage stock levels, and improve project efficiency with top-rated construction inventory management software.

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What is Heavy Equipment Inventory Management?

The term heavy equipment inventory management refers to processes and systems that are used to track, maintain, and control the physical assets of a fleet of activities with heavy machinery. 

This includes bulldozers, cranes, excavators, trucks, loaders, and all other kinds of heavy machinery.

A key goal in heavy equipment inventory management is to maintain full tracking and optimum productivity of each heavy piece of equipment.

Both traditional inventory management and heavy equipment management, however, are not concerned with stock or raw materials like traditional inventory management, but with tangible assets, such as heavy equipment that are generally high cost, high value, and critical to the project's success.

However, these assets often need special consideration for their intricate maintenance needs, their high operation expenditure, and long expected lifetimes.

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Top 10 Construction Inventory Management Software

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1. Clue

In construction precision, efficiency, and seamless coordination are impossible to ignore – Clue is an industry leader in inventory management software, designed specifically for projects of all sizes that require definition and precision in everything you do. 

Its value proposition lies in what it can do: it can unify, simplify, and make inventory management processes more efficient, so your team can work more accurately, cost-effectively, and with more focus on project success.

Clue brings all inventory data (materials, tools, and equipment) into one centralized intuitive interface.

With its ‘Single Pane of Glass', you don't have to deal with disparate systems, manual spreadsheets, or fragmented workflows.

This gives users a holistic view of inventory across multiple projects and geographies and allows users to make informed decisions quickly and with confidence.

Clue is designed around user experience, simplifying what otherwise would be complex tasks of inventory management.

Its layout is intuitive and reduces training time, making it easy for site managers, or procurement teams, to use the platform.

Clue eliminates friction in use thereby reducing errors in tracking inventory and maximising productivity.

With Clue, your inventory management can be done anywhere, anytime.

It’s perfect for construction environments where field accessibility is crucial because teams can check stock levels, log transactions, or reorder items directly from their smartphones or tablets.

It guarantees real-time updates and powerful collaboration among office and site teams.

Clue adjusts easily to the size and complexity of your project, large or small.

It has a flexible architecture that works well for simple and complex inventory needs that grow with your operations instead of needing disruptive system overhauls.

Features

• Real-Time Inventory Tracking: Up to the minute counts of your inventory, Clue will inform you of exactly what materials and equipment are available. This real-time visibility assures you that projects get completed on time without delays since they are missing components.

• Automated Reordering and Stock Level Alerts: The system instantly knows when certain materials are running low and facilitates an order being immediately placed directly in the platform via the system. This automation guarantees the timely replenishment of essential supplies to avoid project stalls and to keep the continuous workflow flowing.

• Simplified Audit Processes: Clue transforms stocktaking into a seamless process with easy-to-use tools for tracking and managing inventory. Regular audits become hassle-free, keeping records accurate and up-to-date, thereby reducing administrative burdens and enhancing compliance. 

• Comprehensive Equipment Utilization Monitoring: Clue monitors every single active and idle hour of equipment and then shows you how to maximize utilization so you never use more people or assets than you need.

• Preventive Maintenance Scheduling: Preventive maintenance is a feature of Clue that lets you schedule maintenance to keep downtime and repairs from becoming costly. However, this proactive approach guarantees the equipment runs at peak efficiency and lasts longer, with more reliability.

• Digital Inspection Tools: Using the digital inspection feature, all checks are noted, all issues tracked and all standards met. With this meticulous documentation, you ensure compliance and safety as well as the reliability of your operations. 

• Advanced Reporting and Analytics: Reporting and analytics features of Clue bring insights to equipment performance about keeping operations optimized and making data-driven decisions. These insights assist planning and resource management leading to an improved overall project success.

• Seamless Integration with Existing Systems: Clue works with over 70 systems including telematics and GPS providers and ERP and CMMS software. This compatibility guarantees that Clue works with your current hardware and software, giving you a single platform from which to manage all your equipment.

CLUE Pros

• Tracks equipment usage in real-time to support inventory planning.
  
• Simplifies inventory management with an easy-to-use interface.
  
• Mobile access enables inventory updates and checks from the field.
  
• Automated alerts for low stock or scheduled equipment servicing.
  
• Integrates with OEM systems for accurate equipment inventory tracking.
  
• Maintains historical data to monitor equipment utilization and availability.
  

CLUE Limitation

• Limited features for managing non-equipment inventory items.

CLUE Reviews

G2 4.5/5 (1 Review)
Capterra 4.6/5 (11 review)

Pricing

Check out Clue for Pricing.

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2. Sortly

Optimized for construction professionals, Sortly’s construction inventory management software provides an easy-to-use platform with real-time visibility and control over materials and equipment.

With its intuitive interface, the system is simple to use and does not demand lengthy training, so teams can adopt the system quickly and streamline inventory time.

Mobile accessibility allows users access to manage inventory in other job sites with iPads and Smartphones and keep track of inventory accurately regardless of location.

Thanks to the software’s visual inventory system with high-resolution photos and customizable fields, items are easy to identify and organize in an overall more efficient way.

Sortly Pros

• Intuitive platform suitable for non-technical users.
• Track and update inventory from job sites.
• Allows updates even without internet connection.
  

Sortly Limitations

• Lacks maintenance tracking or dispatching tools.
• Does not provide live location data for assets.
• General inventory tool, not construction-specific.

Sortly Reviews

G2 4.4/5 (25 Review)
Capterra 4.5/5 (877 review)

Pricing

Contact the vendor for pricing.

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3. HCSS - Equipment 360

Equipment360 is HCSS's construction inventory management software that allows shop managers and mechanics to manage equipment parts at different locations and helps them do so in an efficient manner.

The real-time alerts for low inventory and parts utilization help in maintaining optimal stock levels and avert the cost of project delay.

This software enables the process of purchase orders, invoices and receipts to be streamlined to help improve the efficiency of operations.

The user-friendly design allows for quick setup via Excel imports thus making integration of existing data seamless.  

HCSS - Equipment 360 Pros

• Designed for heavy civil construction workflows.
• Includes fleet and equipment management.
• Helps reduce unplanned downtime.
  

HCSS - Equipment 360 Limitations

• Part of broader fleet and asset management.
• May be too robust or costly for small contractors needing simple inventory tracking.
• Limited public details on how inventory workflows or reports can be customized.
  

HCSS - Equipment 360 Reviews

G2 4.6/5 (224 Review)
Capterra 4.1/5 (19 Review)

Pricing

Contact the vendor for pricing.

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4. ToolWatch by AlignOps

AlignOps’ ToolWatch is a comprehensive construction inventory management solution that allows our customers to keep track of and manage tools, equipment, and materials on every job site, and in every storage location.

It provides an easy-to-use interface with mobile capability, allowing real-time updates so that all teams can get their hands on important asset information on the fly, cutting downtime and increasing productivity. 

ToolWatch uses the latest smart technologies like RFID, GPS, and Bluetooth Low Energy (BLE) to simplify asset tracking by automating reporting and reducing losses and mismanagement of resources.

Also, the scalability along with effortless integration with the already existing systems assist it in being deployed by businesses of all sizes with an integrated solution for hassle-free operations.

ToolWatch by AlignOps Pros

• Designed for contractors with field and warehouse workflows.
• Offers live visibility into asset location.
• Monitors service history to extend equipment life.
  

ToolWatch by AlignOps Limitations

• Full tracking functionality may depend on implementing tags, scanners, or GPS hardware.
• Comprehensive features may require initial training for field teams.
• May be more feature-rich than necessary for smaller contractors with basic tracking needs.

ToolWatch by AlignOps Reviews

G2 3.7/5 (11 Review)
Capterra 4.2/5 (61 Review)

Pricing

Contact the vendor for pricing.

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5. Fleetio

With Parts & Inventory Management, Fleetio lets fleet managers keep spare parts in check to avoid overspending on inventory while also letting them know if they’re running low on a specific part to keep the maintenance on their vehicles.

Fleetio also provides real-time tracking of part quantities and usage so that you’re always aware of what to reorder and when to prevent stockouts and reduce vehicle downtime. 

The user-friendly interface and mobile access ensure that teams can manage inventory easily anywhere and all at once, increasing operational efficiency.

By integrating with barcode scanning technology it provides inventory updates with no manual errors and expedites the process.

Fleetio centralizes parts data and automates workflows to enable better-informed decision-making and substantial cost savings as well as improved fleet performance.

Fleetio Pros

• Track stock levels, reorder points, and usage history.
• Allows teams to manage inventory on job sites in real-time.
• Connects inventory usage with scheduled maintenance tasks.
  

Fleetio Limitations

• Not built exclusively for construction workflows.
• Focuses on parts and vehicles, not small tools.
• Tailoring workflows beyond the default setup may need developer resources or API access.

Fleetio  Reviews

G2 4.6/5 (127 Review)
Capterra 4.8/5 (61 Review)

Pricing

Contact the vendor for pricing.

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6. UpKeep

UpKeep's parts and supplies software gives maintenance teams full control over how and what they'll spend while maintaining a balance between stock supply and overhead.

Its mobile-friendly platform lets the technicians do real-time processing of the inventory data.

This ultimately reduces downtime as well as increases productivity. 

UpKeep automates inventory counts by automating the paperwork and integrating the barcode scanning, reducing the number of manual errors and speeding up the process of reordering inventory.

The analytics from the system provide actionable insights into parts consumption and cost trends that can be used to make data-driven decisions.

UpKeep allows for a reliable inventory system for organizations to keep up and run a smooth maintenance operation.

UpKeep Pros

• Manage inventory and track assets in real-time from mobile devices.
• Speeds up asset lookup and check-ins/outs with barcodes.
• Ensures parts are available for scheduled maintenance jobs.
  

UpKeep Limitations

• Not tailored for construction workflows like tool tracking.
• Lacks location tracking for assets across job sites.
• Some features are only available in higher plans.
  

UpKeep  Reviews

G2 4.5/5 (994 Review)
Capterra 4.6/5 (1346 Review)

Pricing

Contact the vendor for pricing.

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7. Asset Panda

Asset Panda’s inventory management software provides the complete solution for any organization looking to gain real-time visibility and full control over their inventory.

The cloud-based platform allows users to track stock levels at multiple locations to maintain accurate and up-to-date inventory data. 

Mobile accessibility coupled with barcode scanning makes the system easy to track and manage inventory for any team from any location and thus makes the system more operationally efficient.

Asset Panda brings businesses together by consolidating inventory items, locations, and employee information into a single customizable system which streamlines workflows and enhances accountability.

Organizations with robust reporting capabilities and automated alerts can make informed and data-driven decisions to stop downtime and spend less than they should.

Asset Panda Pros

• Offers customizable fields, workflows, and permissions to fit needs.
• Makes check-in/check-out and asset tracking faster.
• Provides on-the-go access for teams to manage inventory.
  

Asset Panda Limitations

• Requires customization to fit construction workflows. 
• Setup may require additional time to properly configure.
• Lacks built-in dispatch or scheduling features.

Asset Panda Reviews

G2 3.9/5 (27 Review)
Capterra 4.6/5 (1396 Review)

Pricing

Contact the vendor for pricing.

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8. Fleet Complete

With real-time visibility and control of their valuable assets, businesses can improve security and operational efficiency with Fleet Complete’s asset-tracking solutions.

Fleet Complete uses GPS technology to provide precise monitoring of equipment, vehicles, and other assets to deliver maximum utilization and minimal downtime for companies. 

Proactive management is easy through the user-friendly interface and customizable alerts which can prevent theft and unauthorized use.

It is seamlessly integrated into solving virtually any industry's asset management needs with solutions tailored to meet any industry's needs for a comprehensive asset management approach.

With Fleet Complete, organizations can substantively trim costs and elevate onshore productivity with the ability to track and manage their fleets effectively. 

Fleet Complete Pros

• Track tools, vehicles, and equipment in one platform.
• Provides accurate location data to reduce asset loss.
• Manage inventory and assets from the field.
  

Fleet Complete Limitations

• Inventory is part of the broader asset management system.

• Inventory scanning or tagging features are not prominently advertised.
• Flexibility for construction-specific inventory processes is unclear.

Fleet Complete Reviews

G2 2.8/5 (3 Review)
Capterra 3.8/5 (284 Review)

Pricing

Contact the vendor for pricing.

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9. SmartEquip

Using SmartEquip’s inventory management solutions, equipment owners and suppliers gain the ability to streamline parts buying and service support efforts, increasing equipment operational efficiency and lowering equipment downtime.

The platform taps into real-time data from more than 700 supplier brands to ensure accurate parts identification and a supply of parts, so there are no errors and in turn delays in the procurement process. 

With support for mobile access, technicians can access interactive parts diagrams and service manuals while they're on the go to keep service and maintenance up to date.

The system however seamlessly integrates with existing ERP and fleet management systems, which automates workflows, reduces administrative workloads, and keeps data accurate.

SmartEquip’s network and technology offer organizations a way to control inventory and increase productivity while saving costs.

SmartEquip Pros

• Supports parts procurement and inventory for construction fleets.
• Direct access to parts lists and manufacturer diagrams.
• Helps technicians find parts and manuals quickly.

SmartEquip Limitations

• Less emphasis on general tool tracking or consumables inventory.
• Lacks mobile-first features like real-time on-site tool tracking or GPS visibility.
• Best suited for medium to large operations; may be overkill for smaller teams with simple needs.
  

SmartEquip  Reviews

G2 N/A
Capterra N/A 

Pricing

Contact the vendor for pricing.

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10. Procore

Construction professionals using Procore’s Equipment Management solution use a single platform to manage their equipment assets so that they are used most effectively and operations are as streamlined as possible. 

Centralizing the equipment data gives you the ability to automatically assign equipment to a job site and view usage, schedule inspections, and control maintenance on multiple devices.

This made it possible to integrate telematics data for real-time insight into equipment location and operational metrics to inform decision-making and proactively reduce downtime.

This holistic approach not only makes equipment available, but it makes the project teams work together, and together, that leads to better outcomes and cost efficiencies.

Procore Pros

• Connects project management and inventory in one platform.
• Monitors material deliveries and usage across job sites.
• Improves communication between field and office teams.

Procore Limitations

• Inventory is part of broader project management tools.
• Needs third-party apps for advanced inventory control.

• Some features or integrations may only be available in higher-tier packages.

Procore  Reviews

G2 4.6/5 (3349 Review)
Capterra 4.5/5 (2767 Review)

Pricing

Contact the vendor for pricing.

Final Thoughts

If you are involved in the construction of inventory, then you know that many construction companies struggle with managing their inventory because of poor software systems in place.

Good solutions for tracking and managing construction assets include Sortly, HCSS - Equipment360, and ToolWatch by AlignOps; while Fleetio and UpKeep are great solutions for fleet-centered operations with strong maintenance and inventory tools.

With the customizable tracking of assets, Asset Panda is distinct, and SmartEquip shines with procurement and service management.

While Fleet Complete pairs asset tracking with operational intelligence, Procore takes equipment management in stride as part of a broader construction workflow.

But Clue is by far the most comprehensive and easy-to-use system for managing construction inventory.

Clue outshines most with its real-time inventory tracking, single-pane-of-glass interface, and mobile friendliness — equally suited to large, complex projects, small operations, and everything in between.

With advanced analytics, supporting preventive maintenance scheduling, and seamless system integrations, it is a leader in driving efficiency, reducing costs, and assuring that construction projects remain on schedule.

If you are ready to take your construction inventory management to the next level and get rid of headaches of manual tracking or disjointed systems, Clue is your best bet. 

Don’t let inefficiencies hold you back—experience the Clue difference today. Get started with Clue.

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FAQs

What are the four main steps in inventory management?

The four main steps in inventory management are demand forecasting, inventory procurement, inventory tracking, and inventory control. Demand forecasting involves predicting the quantity of inventory needed to meet customer or project requirements. Inventory procurement ensures the timely acquisition of stock. Inventory tracking monitors stock levels and locations, while inventory control ensures optimal levels are maintained to avoid overstocking or stockouts.

What are the 3 major types of inventory strategies?

The three major types of inventory strategies are Just-In-Time (JIT), Economic Order Quantity (EOQ), and ABC Analysis. JIT minimizes inventory by ordering only when needed, reducing carrying costs. EOQ calculates the optimal order quantity to minimize ordering and holding costs. ABC Analysis prioritizes inventory management by categorizing items based on their value or importance.

What is MRO inventory?

MRO inventory refers to Maintenance, Repair, and Operations inventory, which includes the tools, equipment, and supplies needed to support production and operational activities. These items are not part of the final product but are essential for maintaining efficient operations.