Top 10 Construction Equipment Utilization Software
Oded Ran, CEO and Co-Founder of Clue since 2019, expertly integrates AI and data tools to revolutionize construction equipment management and maintenance, positioning Clue as a premier software choice in the construction industry.
If you’re familiar with construction equipment utilization software, you definitely know that utilization metrics are the key to getting more value from your equipment.
There are tons of solutions to consider when finding the best one to track uptime, downtime, and asset performance, but the challenge is to find the right solution that fits in like a glove.
You’re likely asking yourself: “Is this software going to be able to give me real-time data on how my equipment is being used?” “How easy is it to track idle times and optimize maintenance schedules?” and “Can it help me improve equipment ROI and reduce unnecessary costs?”
You know all about data-driven decisions and need a tool that gives you crystal clear, actionable insights into KPIs like equipment utilization rates, maintenance costs, and job site performance.
This guide is compiled to make the search easier!
So let’s take a look at what to look for in the best construction equipment utilization software so you can make smart decisions that improve productivity and profits across your fleet.
Benefits to Consider in Construction Equipment Utilization Software
Benchmarking for Performance Improvements
Improving operational efficiency is mainly dependent on the ability to benchmark the performance of equipment.
For example, research indicates that utilizing data to compare performance from job sites or machines can surface trends and maximize resource utilization.
Identifying Operator Training Needs
Utilization tracking can identify where operator behavior is causing inefficiencies, which the companies can then use to close the training gaps.
Reduced Carbon Footprint
The process of decreasing fuel consumption, lowering emissions ,and smaller carbon footprints by tracking idle time and optimizing routes with GPS systems.
Predicting Future Equipment Needs
Historical utilization data is often very important in determining future demand for equipment, according to EquipmentWatch.
By matching their fleet size to predicted project needs, a business can avoid expensive purchases or rentals.
Improved Contract Negotiations
Data of equipment utilization can help companies during negotiations, particularly for leasing or rent agreements, by proving the real life of the equipment.
Strengthening Equipment Residual Value
Keeping equipment in proper utilization levels helps from the viewpoint that your equipment can be resold at a good price.
Equipment that is not maintained or used adequately depreciates more rapidly than equipment that is properly used and maintained.
Workflow Optimization Across Trades
Equipment utilization tracking will highlight inefficiencies in workflows in particular when various trades become dependent on the same equipment.
Enhanced Jobsite Safety
Real-time equipment utilization data allows for monitoring overuse or unsafe conditions to prevent accidents and help satisfy safety regulations.
10 Construction Equipment Utilization Software You Need To Know About
Here is the 10 Construction Equipment Utilization Software to Streamlining Operations
1. Clue
Best For: Construction Equipment Management and Usage Optimization
Clue isn’t simply another utilization tracking software for construction equipment—it’s purpose-built to change how you manage your fleet and use it in the field.
But when you’re managing multiple pieces of equipment across multiple projects, efficiency is important, and the challenge is always knowing exactly how your assets are performing or when they’re underused.
Unlike other construction equipment software, Clue does more than give you a static view of equipment usage; it digs deeper.
It integrates seamlessly with various OEM telematics to pull your fleet’s real-time data from each piece of equipment, presenting you with a clear view of where each piece of equipment is, how often it’s used, and even the amount of fuel it uses.
That’s about figuring out where, and to what degree, you’re losing money on inefficiency, whether that’s not being able to see through wasted idle time, or overlooking opportunities to perform preventative maintenance that will save you thousands in the future.
And that’s really what is unique about Clue: it lets you tie all this data together into something actionable. You no longer have to use guesswork for scheduling or equipment management.
Its smart analytics make sense of your fleet’s performance, not just who is using what, but also how well that equipment is being utilized.
It's like a second set of eyes on your entire fleet, looking at utilization trends and maintenance needs all in real time, analyzing everything before it’s too late.
Clue is designed to help you avoid problems by proactively staying on top of the curve in order to keep your fleet running as hard and as fast as it can, without downtime or expensive repairs.
Real-Time Equipment Tracking
With Clue, you get a live, granular view of your fleet’s location and usage with real-time asset tracking.
What we’re really describing is real-time tracking that lets you see where your equipment is and exactly how long it's been there at any given moment.
There is no more wondering if the equipment is underperforming or underutilized somewhere.
Tracks flawlessly and ties directly to usage tracking, letting you know when you are in the dark and providing metrics to show you where you have inefficiencies and unused equipment throughout multiple job sites.
In short, less downtime, smarter use of your assets, and fewer surprises after hours.
Actionable Utilization Reporting
Clue goes beyond the surface-level insights and actually tells you in a breakdown what is not working.
It gives you the details, of how much idle time is seeping into your equipment’s schedule and which assets are being overworked or underutilized.
You’re able to customize the utilization reporting to get exactly what metrics you need, and the best part is you can see trends over time.
This means you can make better, data-driven decisions on equipment allocation with equipment allocation: shifting assets from one job to the next or getting rid of the ones you can do without.
You’re not simply tracking equipment; you’re doing it so you can proactively optimize your entire fleet.
Preventive Maintenance
You know that unexpected breakdowns destroy a project’s schedule and budget.
Using preventive maintenance scheduling means saying goodbye to last-minute repairs and hello to a well-oiled machine.
The software monitors how much each unit of equipment is used and its condition, alerting automatically to maintenance when a unit needs servicing.
It doesn’t just remind you to check the oil, but tracks detailed metrics like hours of operation, parts right on the verge of failing, and even fuel use trends which can reveal a little ahead of time that you’re going to have trouble getting to your next location.
By proactively taking this road, you can schedule maintenance around your schedule not the other way around, providing you with buck saving and avoiding project delays.
Dispatch Management
With Clue, dispatch management means that the right equipment will always be at the right job site without the back and forth.
It’s real-time, pulling data from your fleet to know where each piece of equipment is at each second, and you can then easily assign it to new jobs with a few clicks.
It also makes sure your assets stay productive while never sitting idly for too long so that you get the most possible utility from each piece.
Clue lets you deploy a fleet anytime while you’re always in control.
Mobile Access
With the Clue mobile app you get all the same powerful tools as on desktop, but since it’s now in your pocket whenever you’re out in the field, you can trust that you’ve recorded your hours every day of the month.
Whether you are managing a crew on-site or checking the utilization, location and maintenance status of your fleet, you can now pull up real time data about your equipment usage, location, and maintenance status without having to go back to the office.
With Clue, you’re not just tracking equipment; you’re actively optimizing its performance, scheduling maintenance before it’s too late, and making data-driven decisions that keep your fleet and your projects running smoothly. It’s about making your equipment work as hard as you do.
User Reviews
“Helps us track our crew's performance by showing idle vrs operating time so we can see how the day is spent. It also lets us know when we have an issue with a piece of equipment that may or may not be reported by the operator.”
Charles M., General Superintendent
“Clue has made our job easier and more efficient. It is nice to be able to track location, preventive, and repair status for our fleet.”
John D., Construction
Pricing
- Clue Basic: Starting at $5.00 /1 Asset Per Month
- Clue Maintenance: Starting at $10.00/ 1 Asset Per Month
- Clue Dispatch: Starting at $4.00/ 1 Asset Per Month
2. Teletrac Navman
Best For: Real-Time Equipment Tracking & Utilization Analytics
Teletrac Navman solutions keep tabs on the location and use of your equipment to make sure your resources are where they're required.
View the equipment that has been assigned to jobsites instantly, along with its last usage date and whether it may be moved to another location.
You can save hiring expenses and maintain work timeliness when you have full visibility.
Use data-driven analysis to maximize equipment expenses and enhance daily productivity on the job site.
You can monitor and evaluate your equipment from almost anywhere using Teletrac Navman solutions.
Features
- Real-Time Equipment Tracking
- Utilization Reporting and Analytics
- Preventive Maintenance Scheduling
- Dispatch Management
- Mobile Accessibility
User Reviews
“It's great that I can track the trailers in real-time to keep up with where they are currently located. I like that there is a lot of options for the information on the trailers. It's also nice that can arrange things on the system in a way that is most useful to me, so that the information I need is first and foremost when I open Teletrac.”
Rachel A., Administrative Assistant
“Some menus are not easy to follow, particularly the reports and the part to assign vehicles to groups, and in case you need to unassign them, I still can't do it. There is a question mark at the top right side, but when you ask, it takes you to the portal and asks you again for your password, like the guide is not integrated.”
Verified User in Transportation/Trucking/Railroad., Mid-Market
Pricing
Contact the vendor for pricing
3. Tenna
Best For: Equipment Utilization Benchmarks
Tenna's Asset and Project Utilization feature tracks how much equipment you're using and gives you accurate, trustworthy data from your assets.
By tracking how frequently your assets are operating (or not operating), looking at equipment usage statistics broken down by asset and project, and analyzing data, you can assess patterns over time and make better decisions about whether to buy, rent, or sell your assets.
Based on criteria unique to your fleet size and workload, Tenna lets you create your utilization benchmarks and personalize thresholds so you can quickly see when your assets are underutilized.
To assist the operations teams, cost accountants, equipment managers, and estimators view data on the assets used individually and collectively on projects.
Features
- Real-Time Equipment Tracking
- Utilization Reporting
- Maintenance Alerts & Scheduling
- Geo-Fencing & Location Monitoring
- Asset Lifecycle Management
User Reviews
“User -friendly, detailed asset tracking, super great customer service! Tenna has created an asset managment system that allows full control for the users. You can manage your equipment, keep track of your maintenance records, create work orders, manage all your assets, and the list goes on! Also, very important to note: this platform is very user friendly, and easy for our crew in the field to use. Superior customer service, and very creative development team who listens to the customers for recommendations or changes to the app.”
Verified User in Construction., Small-Business
“Would like to see certain features be allowed to enable/disable for reports.”
Verified User in Construction., Mid-Market
Pricing
Contact the vendor for pricing
4. Fleetio
Best For: Maintenance For Equipment Uptime
Fleetio is an equipment management software designed to help businesses optimize the utilization, tracking, and maintenance of their assets.
Whether you manage a small team or oversee multiple departments, Users get a provides a streamlined platform for ensuring your equipment is being used efficiently and is always available when needed.
This equipment utilization software helps businesses optimize the entire lifecycle of their assets, from acquisition to disposal.
By tracking the age, condition, and utilization of each piece of equipment, you can make smarter decisions about when to repair, replace, or retire assets.
Features
- Real-Time Asset Tracking
- Maintenance Scheduling & Alerts
- Usage Analytics & Reporting
- Inventory Management
- Streamlined Check-in/Check-out
User Reviews
Fleetio is simple to use and quite flexible. Integrates well with telematics devices. It's a little thing, but I like that you can set a picture of the vehicle/equipment in the description. Makes it easy to identify.
Chris B. Corporate Controller, Treasurer
Certain maintenance updates can be hard to adjust, otherwise it's still a very useful tool in terms of keeping record of what your 'fleet' needs.
April A. Small-Business
Pricing
- Essential: $4 per vehicle, per month, billed annually or $5 monthly.
- Professional: $7 per vehicle, per month, billed annually.
- Premium+: $10 per vehicle, per month, billed annually.
- Enterprise: Custom Quote
5. Samsara
Best For: Equipment Utilization Monitoring
Samsara helps with the management and utilization of equipment in industries such as construction, transportation and fleet management.
Samsara is an equipment utilization software that uses IoT sensors, GPS tracking and advanced analytics to give you real time insights into the performance, location and condition of your equipment.
This allows fleet and operations managers to extend utilization of equipment, reduce downtime and improve overall fleet efficiency.
Real time tracking on Samsara enables you to see exactly how much equipment is being used at all times, so no piece of equipment is needlessly idle.
Features
- Real-Time Equipment Tracking
- Fuel Usage & Efficiency Monitoring
- Maintenance Scheduling & Alerts
- Utilization Analytics & Reporting
- Asset Health Monitoring
User Reviews
“What I like most about Samsara is that it helps keep our business safe. Any time there is an accident or any incident (like a rock hitting our windshield) we have video proof of what happened. We are also able to monitor our drivers and give weekly feedback in safety meetings. Samsara's customer support is excellent as well. The online program is really easy to use and navigate. We check our online portal daily, throughout the day. Tracking company vehicles is very spot on and easy.”
Chelsea V., HR, AP, Office Manager
“The only real qualm I can think of is sometimes Samsara will be tracking a truck via gps and if you tab out it will sit on that truck and make it look like he's sitting still. Low and behold a web page refresh later they were still moving and the program just hung up. It's really not a big thing, and happens very infrequently.”
Justin B., Night Dispatch Supervisor
Pricing
Contact the vendor for pricing
6. Raken
Best For: Field Reporting & Equipment Utilization Tracking
When speaking of equipment utilization, Raken is primarily known for its construction management software, but it also takes a strong role in spurring field reporting and changing the way job sites manage equipment.
Raken acts as a platform to improve the communications between field crews and office managers who oversee equipment to give accurate updates on the current status of equipment, the hours used, and the repairs needed.
While Raken tightly integrates with other tools for better operations, it prioritizes field data capture, so you can easily stay informed about how your assets are performing on the ground without relying on manual reports or spreadsheets.
Features
- Daily Equipment Reporting
- Equipment Allocation Tracking
- Maintenance Issue Logging
- Integrated Project Insights
- Mobile Field Data Collection
User Reviews
“We implemented Raken into our company about 6 months ago now. It's been great having various team members take daily notes and upload their photos. We've been able to go back in our records when needed and it's been a game changer. Love the daily logs and documents tabs. I also like that we've been able to give Raken Support our feedback and they roll out updates that take our suggestions into consideration. Work life feels a lot more organized since we integrated Raken into our daily routine.”
Meghan M., Project Manager
“Not specifically on Raken's side, but field implementation has been a struggle on our behalf. Teaching field crew who have never used a personal mobile phone before, let alone a laptop or tablet has proved to be a challenge that we are tackling everyday.”
West T., Business Development/Pre-Construction
Pricing
Contact the vendor for pricing
7. GoCodes
Best For: Equipment Location and Utilization Tracking
For field and construction operations, GoCodes delivers an efficient and user-friendly way to track and manage equipment utilization in real time.
GoCodes’ tracking system uses barcodes and QR codes to eliminate the complexities of manual tracking, resulting in accurate check in and check out processes and real time equipment location updates.
Mobile apps make it easy for users to quickly scan and update equipment data, and teams can have direct access to the vital asset information instantly, wherever they are.
With this compressed time frame and our ability to eliminate human error, we achieve a clear and exact rendering of the utilization of your equipment across all your job sites.
Features
- Fast Check-In/Check-Out
- Top-Rated Barcode Scanner App
- Accurate Auditing and Accounting
- Accurate Utilization Tracking
- Effective Document Management
User Reviews
“This web based tool allows us additional functionalities such as tracking asset location (through Google maps) and leaving the messages for every single asset while it`s in scaning process. Gocodes allows users to define their assets as they want.”
Miloš J., Logistics Coordinator
“I would like to have a barcode scanner built in for editing asset details (serial numbers, model numbers, service tags). We installed optional keyboard apps for the smartphones but it is a little cludgy. It would be nice if the GoCodes app would natively scan barcodes to complete data fields.”
Tom S., IT Director
Pricing
Contact the vendor for pricing
8. Trackunit
Best For: Equipment Utilization Data Analytics
Trackunit offers an advanced telematics platform and robust solutions to optimize equipment usage.
Trackunit uses real time data and internet of things powered equipment sensors to track location, usage and performance metrics with precision.
Focused on increasing productivity, reducing downtime and maximizing the use of assets, Trackunit provides you visibility into every aspect of your business.
Features
- Real-Time Equipment Tracking
- Geofencing & Location Alerts
- Utilization & Performance Analytics
- Automated Maintenance Scheduling
- Fuel Efficiency Monitoring
User Reviews
“Track Unit provide amazing service with real time data”
Neha G., Senior Consultant
“We can't say anything regarding dislike in short time.”
Neha G., Senior Consultant
Pricing
Contact the vendor for pricing
9. Limble CMMS
Best For: Maintenance for Equipment Uptime
Limble CMMS can be used to save time and resources by distributing assigned maintenance work to eliminate unplanned downtime and avoid expensive repairs on unnecessary occasions.
The maintenance data for a fleet is centralized, and therefore detailed reports on performance, usage, costs, etc provided by Limble enable businesses to optimize their fleet’s operational efficiency.
Besides ensuring that equipment is in top condition, the ability to perform preventive maintenance also means that resources are used efficiently and idle time reductions are maximized, while lifespan is extended.
Using Limble, users can easily keep equipment history track, make data based decisions and significantly improve ROI on the assets.
Features
- Real-Time Equipment Monitoring
- Preventive Maintenance Scheduling
- Work Order Management
- Asset Tracking & History
- Utilization Reporting & Analytics
User Reviews
“What I like most about Limble CMMS is its user-friendly interface. We're building our Preventative Maintenance program from scratch and moving our maintenance team from pen and paper to Limble. The intuitive layout has made this transition easier, and it helps streamline creating a running inventory and organizing assets efficiently.”
Jordan C., Preventative Maintenance/Safety Coordinator
“Generally speaking, I think the widgets can be very useful. However, I also feel like there are many technical aspects to the widgets that can make for a frustrating time to track data. There are sometimes many settings or combinations at hand that can effect what information is being projected.”
Nate G., Summer Facilities Intern
Pricing
Contact the vendor for pricing
10. DynaRoad
Best For: Resource & Equipment Scheduling for Maximizing Utilization
The main value of DynaRoad is enabling higher equipment utilization by integrating scheduling and resource management.
DynaRoad aligns equipment deployment with project timelines to get equipment utilized efficiently and on the ground when project needs arise.
It enables businesses to avoid down time by forecasting equipment availability and trend in usage in order to make better planning and decisions.
By using DynaRoad you can allocate resources more smoothly, achieve greater asset efficiency, and, in turn, enhance equipment and personnel productivity on projects.
Features
- Resource & Equipment Scheduling
- Project Timeline Integration
- Real-Time Utilization Tracking
- Fleet Management Optimization
- Equipment Availability Forecasting
User Reviews
Visit G2 for up-to-date information.
Pricing
Contact the vendor for pricing
Conclusion
Clue is particularly appealing to businesses looking to maximize equipment ROI and minimize idle time through robust real-time tracking and actionable reporting. Maintenance, real-time monitoring, and equipment performance are the focus areas for our solution that are very well suited for companies keen on minimizing downtime and increasing asset usage.
Tenna provides strong asset management and utilization benchmark tools for more complex fleet management focusing on lifecycle tracking but Trackunit telematics to track location, usage, and performance metrics to minimize downtime.
At the other end of the spectrum, Limble and Samsara are stellar choices for fleets and equipment managers seeking to gain control of their preventive maintenance and keep equipment in peak operating shape.
Finally, GoCodes is one of many apps available for simple, yet efficient management of equipment location and utilization using QR and barcode scanning, providing effortless job site simplicity.
As we have said, each software has its niche and the best choice will depend on specific business needs like the fleet size, complexity, and required insight into equipment performance
FAQs
1. What does 80% utilization mean?
This 80% construction equipment utilization means that construction equipment is typically used for 80% of its theoretically available working time. Basically, the equipment is in fact used 80 percent of the total amount of time that the equipment is available to be used (taking out maintenance, repair, and standby times).
2. What is an equipment utilization schedule?
The amount of pieces of equipment required each quarter to finish the project on time is listed in the timetable.
3. What is a good utilization rate?
Generally, the utilization rate in construction equipment is between 65% and 85%, according to equipment type, project requirements, and from industry standards.
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